October 30-31, 2013

Palermo, Italy

Camera-Ready Instructions


Camera-ready Deadlines and Maximum Number of Pages


Paper Type Number of pages Max. extra pages(*) Deadline
Full papers 8 1 September 2, 2013
Short papers 5 1 September 2, 2013
Work-in-progress papers 4 1 September 2, 2013
Projects paper 5 1 September 2, 2013
PhD forum papers 3 0 September 2, 2013
Demo papers 3 0 September 2, 2013

(*): Additional pages may be purchased at a cost of 50EUR per page, to be paid with your conference registration.


Instructions for submitting Camera-ready Manuscript:

1. Register for the conference

Each paper accepted in the Main, WiP/Demonstrations, or On-going Projects track must have one author registered at the full rate (IEEE member or non-member).
Each paper accepted in the PhD forum must have (at least) one student registration.
For authors who have several accepted papers:

  • If two accepted papers, one full regitration is required.
  • If three accepted papers, a second student registration is required for the third paper. Please contact the registrations chair for more information, if needed.
  • If more than three accepted papers, please contact the registrations chair.


To register, click on the following link: REGISTRATION
SustainIT2013 Registration Chair:
Marco Ortolani (University of Palermo, Italy)
marco.ortolani@unipa.it

  Early Late
(after Oct 10, 2013)
Student € 160 € 210
IEEE Member € 210 € 260
Non-IEEE Member € 260 € 310
Extra page (max 1) € 50 € 50

2. Submit Your Copyright Consent
After submitting their final manuscript, authors must download and complete the IFIP copyright form. One copyright form per accepted paper must be completed. Copyright forms must be uploaded through EDAS (using the button). Authors should also make sure that abstract and co-authors in the final manuscript perfectly match the information included in EDAS.

3. Prepare the final manuscript
The camera ready copy of each submission must strictly adhere to the IEEE formatting instructions to be included in the SustainIT 2013 proceedings and the IEEE Digital Library.

a) Formatting your Paper
Please read the following information. It is important to ensure the inclusion of your paper, poster, abstract, or talk in the proceedings and the IEEE Digital Library. Please ensure your manuscript does not contain page number and header/footer, also please allow 1 inch bottom page margin.

* Word Users

  1. You must use the most current version of Microsoft Word, which will help reduce word-to-pdf conversion issues such as embedded fonts, bookmarks, etc.
  2. You can download an IEEE Conference Microsoft Word template from the IEEE website here.
  3. Be sure to use the US Letter (8-1/2x11 inches) page size.
  4. Please check that your submission adheres to the set page limit for your type of submission (see here).

* LaTeX Users

  1. You can download an IEEE Conference LaTeX template from the IEEE website here.
  2. Use the following document class and options: \documentclass[10pt, conference, compsocconf]{IEEEtran}
  3. You MUST use Type 1 fonts for your submission. This means that you need to use the Type1 Postscript Computer Modern (or other) fonts: \usepackage[T1]{fontenc}
    \usepackage{ae,aecompl}
    Check with your systems administrator if these fonts are available. An IEEE compliant PDF file can be generated either with Adobe Distiller (you can find the relevant settings in one of these job option files -- drag-and-drop a .joboptions file onto Distiller) or with ps2pdf (use the following command line options).
  4. Be sure to use the US Letter (8-1/2x11 inches) page size.
  5. Please check that your submission adheres to the set page limit for your type of submission (see here).

b) Copyright information
The following copyright notice must be placed on the bottom, left-hand side of the first page of each paper: 978-3-901882-56-2@IFIP,2013

* LaTeX Users

For LaTeX users, the CCC code can be added using the following:

  1. First, use package command:
    \usepackage{eso-pic}
  2. Then, use the following command (everything in one line):
    \AddToShipoutPicture*{\small \sffamily\raisebox{1.3cm}{\hspace{1.9cm}978-3-901882-56-2 \copyright2013 IFIP}}

c) Checking/Converting your Files with IEEE PDF eXpress
Before you upload your file, you must check your file for compliance with the IEEE PDF eXpress tool by following steps:

Step I: Access the IEEE PDF eXpress site.

First-time users

  1. Click "New Users- Click Here".
  2. Enter sust2013x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
  3. Check that the contact information is still valid and click "Submit".

Previous users, but using it the first time for a new conference

  1. Enter sust2013x for the Conference ID, your email address, and enter the password you used for your old account.
  2. When you click "Login", if you receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to this new conference. If also this action fails, use the link "New Users".
  3. You will receive online and email confirmation of successful account setup.

Returning users

  1. Enter sust2013x for the Conference ID, email address and password.

Step II: For each conference paper, click "Create New Title".

Step III: Enter identifying text for the paper (title is recommended but not required).

Step IV: Click "Submit PDF for checking" or "Submit Source Files for Conversion".

Step V: Indicate platform, source file type (if applicable), click "Browse" and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload.

Step VI: You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for checking, the email will show if your file passed or failed. If your file did pass, then please upload the certified copy to EDAS.

If your file did not pass, fix the problem and go back to Step I and check again.


Note: PDF eXpress will not check your paper size (A4 or US Letter). Please manually check that your paper uses the right page size (use Adobe Reader -> File -> Properties).


4. Upload the final manuscript

To submit your camera-ready paper please use the upload button in EDAS. Please submit the IEEE certified version of your paper (the version IEEE emails back to you if everything is correct).

For more information please contact the Conference Publications Chair:
Emilio Ancillotti, IIT-CNR, Italy